Final Reimbursement for Terminated Employees
When an employee is terminated, their final reimbursement(s) will be included in the next regularly scheduled monthly payroll file. Forma includes both active and terminated employees in these payroll files.
However, if you need to process a terminated employee’s reimbursement before the next payroll cycle, you can retrieve the necessary data directly from Forma Admin.
How to Access Transaction Data
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Generate a Transaction Report
Navigate to Forma Admin > Reports > Employer Sponsored Benefits and generate a Transaction Report.- Use a custom date range that starts from the end of the last payroll reporting period up to the current date.
- For step-by-step instructions, see How do I create a Transaction Report on Forma Admin?
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Filter the Report
- Download the report and filter by the employee’s name, email, or employee ID.
- If they have transactions within the specified period, review the following fields:
Key Fields to Review
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Amount Approved
The amount that was approved after adjudication. This may differ from the originally requested amount.
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Transaction Type
- Twic Card or Twic Store: These transactions are not reimbursed to the employee. Instead, Forma invoices your organization monthly for the purchases. Taxes should be applied where applicable.
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Twic Claim: These transactions should be reimbursed to the employee and taxed according to the tax treatment of the purchase.
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Tax Percentage
Indicates how the purchase should be taxed, typically 0% or 100%. Taxation may vary by subcategory or country.
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Status
Only transactions with a status of “Approved” should be included in the final payroll reimbursement.
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Currency Spent
Displays the currency used for the transaction, helpful for multi-country teams.