Overview
The Payout Report provides a clear view of how funds flow from Forma to your employees, helping you reconcile invoices with actual bank transfers. It offers financial transparency into fully paid out claim transaction statuses and timing, while creating a complete audit trail for compliance and reporting. With this visibility, admins can quickly resolve payment issues, answer employee questions, and reduce disputes by eliminating confusion around invoicing and payouts.
Here are a few key points to keep in mind about the Payout Report:
- This report is used for claims payout status. A status of “successful” indicates that the claim was successfully paid out via direct deposit to the member.
- This is for post-tax / LSA claims only.
- Direct deposit is only available for the US.
- If you are on Unit, you receive weekly top up reports and should use the monthly bank statement for reconciliation.
Refer to the Payout Report Template for a full view of the data points included. See below for details on what each field represents.
- Payout Initiated – The date the payout was initiated.
- Claim ID – The identifier for the claim being paid. If an employee filed multiple claims, each Claim ID will be listed and separated by commas.
- Transfer ID – A reference ID provided by the banking vendor.
- Type – Indicates whether the payout was processed through Unit or Stripe.
- Employee Email – Pulled from the demographics file.
- Employee Name – Pulled from the demographics file.
- Employee ID – Pulled from the demographics file.
- Status – Shows whether the payout was Successful, Pending, or Failed.
- Amount – The approved claim amount. If multiple claims were filed, this will reflect the total of all approved claims.
- Wallet Name – The name of the wallet from which the funds were drawn.
How to create a Payout Report
To get started, log in to Forma Admin and select Reports from the left-hand menu. Then click New Report, choose Employer Sponsored Benefits as the report type, and select Payout Report from the list of templates.
Next, specify the Start Date and End Date and select what payout statuses you want to include. The options are:
- All Statuses – Includes successful, pending, and failed payouts.
- Successful – Forma has successfully initiated the payout through Stripe or Unit, and the funds are on their way to the employee.
- Pending – The payout has been initiated, but Forma is waiting for confirmation from Stripe or Unit.
- Failed – The payout could not be processed.
Once you’ve set your filters, click Run Report.
Report generation time varies depending on the amount of data in the report. If the download button is not available, try refreshing the page.