There are times when you might need to adjust a benefit’s balance for individuals or groups of employees. Through Forma Admin, you can manually add or remove funds from active benefits.
Employer-sponsored accounts
The most common use for manually adding funds would be as a reward, recognition, or other type of incentive program.
Important: Keep in mind the benefit’s maximum balance when adding money to make sure you’re not unintentionally preventing the employee from receiving their full renewal at the next renewal period.
Follow the steps below to add or remove funds from an employer-sponsored Forma benefit.
- Log in to Forma Admin
- Navigate to the ‘Employees’ section from the left menu
- Search for the employee whose funds need to be adjusted
- Select the employee from the list
- Under "Benefits", select “employer-sponsored accounts” from the dropdown menu
- Select the benefit account you want to adjust the funds for
- If the account has a balance already, select “Manage Funds.” If the account balance is 0, select “Add funds.”
Manage funds
- Select “Add funds” or “Remove funds”
- Enter the amount in local currency
- NOTE: Enter the numeric value only. Do not include special characters such as commas or currency symbols.
- Add a brief description
- Select “Update funds”
Add funds
- Enter the amount to add to the account in local currency
- Add a brief description
- Select “Update funds”
Pre-tax accounts
You can manage funds for the following pre-tax accounts: Healthcare FSA, Dependent Care FSA, Limited Purpose FSA, and Commuter benefits (Parking and Transit).
Important: You can’t manually add or remove money from an employee’s HSA.
Follow the steps below to add or remove funds from a pre-tax Forma benefit.
- Log in to Forma Admin
- Navigate to the ‘Employees’ section from the left menu
- Search for the employee whose funds need to be adjusted
- Select the employee from the list
- Under "Benefits", select “pre-tax accounts” from the dropdown menu
- Select the benefit account you would like to adjust the funds for
- If the account has a balance already, select “Manage Funds.” If the account balance is 0, select “Add funds.”
Manage funds
- Select “Add funds” or “Remove funds”
- Enter the amount
- NOTE: Enter the numeric value only. Do not include special characters such as commas or currency symbols.
- Enter the funding date
- Label the funding type as “Customer payroll contribution” or “Member payroll contribution”
- Add a brief description
- Select “Update funds”
Add funds
- Enter the amount
- NOTE: Enter the numeric value only. Do not include special characters such as commas or currency symbols.
- Enter the funding date
- Label the funding type as “Customer payroll contribution” or “Member payroll contribution”
- Add a brief description
- Select “Update funds”
The funding adjustment will appear in the employee’s Forma account under the benefit’s transaction history. For employer-sponsored accounts, the description will read “Adjustment by company administrator”, accompanied by a note icon displaying the required note entered in Forma Admin. For pre-tax accounts, the description will reflect the funding type as either “Member Payroll” or “Customer Payroll.”